References

Having selected a property that you wish to occupy as tenants, you will be required to transfer to us the equivalent of one week’s rent as a holding deposit in cleared funds.This initial sum may be at risk should you provide misleading or untrue information revealed by the referencing process or you do not complete the tenancy within the agreed timeframeUpon receipt, our administration team will email you the required statutory documents, together with the tenancy application form and the referencing form for your completion and return as directed.All prospective tenants applying to rent one of our properties will be referenced by an industry standard external referencing agency.References sought will include, but not be limited to, a CREDIT SEARCH, an EMPLOYERS REFERENCE and a CURRENT or PREVIOUS LANDLORD’S REFERENCE (if relevant).Before proceeding to completion of the tenancy, all prospective tenants will be required to provide PROOF of IDENTITY and PROOF of the RIGHT to RENT PROPERTY in the UNITED KINGDOM.  Further information on this matter will be provided to you at the time of your application to rent.The referencing agency then makes a recommendation as to whether or not to proceed with the application.Assuming a positive recommendation, the initial funds equal to the first month’s rent and the equivalent of five weeks rent as a deposit (or bond) less any holding deposit already paid must be paid to us in cleared funds 48 hours prior to completion of the tenancy and taking up occupation.For the avoidance of doubt a successful application to rent does not compel the Landlord to complete the tenancy. The Landlord may withdraw at any time prior to receipt of funds and the signing of the tenancy agreement. In such rare circumstances all funds paid over to the landlord and/or agent with respect to the application will be repaid to the applicant.

Deposits & Fees

Since the 1st June 2019, the TENANCY (or DILPIDATIONS) DEPOSIT required is the equivalent to five weeks rent. A tenancy cannot proceed without the deposit and the balance of the initial funds including the FIRST MONTHS RENT being provided in cleared funds prior to commencement.The INITIAL FUNDS associated with renting a specific property will be advised to an applicant in spreadsheet format immediately the decision is made to proceed with a property and prior to proceeding with an application to rent.All applicants will be required to complete a formal application form which will be made available online. Hard copy format will also be available should you prefer.However, please be aware that under the legislation that came into effect on the 1st June 2019 the HOLDING DEPOSIT (equivalent to one week’s rent) can be retained by the agent under the following limited circumstances:

• If the tenant pulls out
• If the tenant fails the Right to Rent check
• If the tenant knowingly provides false or misleading statements
• If the agreement deadline of 15 calendar days, or other agreed deadline, from receipt of holding deposit to signing of the agreement is caused by delay by the tenant (which may include delayed response by employment referee)

There may be reasonable costs payable by the tenant during the period of any tenancy such as replacement of keys lost by the tenant or a maintenance call and/or repair caused by the tenant’s negligence or lack of care, or failure to meet an agreed appointment.

Emergency Procedures

GAS LEAK

CALL NATIONAL GRID – 0800 111 999 – If you smell gas call National Grid immediately on 0800 111 999. Online link: http://www2.nationalgrid.com/UK/Safety/ When you/your property are safe and secure you should emailPaul Haile paulhaile@btinternet.com and simon@south-point.co.uk ensuring to mark your email GAS EMERGENCY UPDATE. You will receive a response within 1 hour. If you do not have internet access call the Repair telephone number 07780702294

SECURING YOUR PROPERTY FOLLOWING GLASS OR DOOR GLAZING BREAKAGE

report the situation online to Paul Haile paulhaile@btinternet.com and simon@south-point.co.uk ensuring to mark your email URGENT – GLAZING BREAKAGE. If you do not have internet access call the Repair telephone number 07780702294. You should do the following whilst you await the Milton Glass representative who is on 07780702294:

Clean up Broken Glass

• Clear the room of pets or small children.
• Wear a heavy long-sleeve shirt to protect your arms.
• Use heavy gloves to remove and carefully box large loose pieces of glass.
• Do not attempt to pull out large pieces that are still attached the framework.
• Clean up small pieces and fragments using a broom and dustpan and brush and dispose of thoughtfully into a cardboard box/cereal case padded with tissue paper if possible.

Securing Your Property

• Secure the property to the best of your ability by covering the broken pane with wood, card, tape and/or black bags until Milton Glass’ representative arrives at your property.
• DO NOT screw or glue anything to the UPVC framework as damage to the frame could prevent a full repair and you will be charged for the frame which is considerably more expensive than just glazing.

Responsibility For Payment

Malicious Damage

In the event of malicious damage – the repair may be covered by insurance however your however your immediate liability and priority is to ensure the property is secured at your expense; a review will be undertaken should you wish regarding liability, during working hours. P

Accidental Damage

In the event of accidental damage – this will be payable by you, see responsibilities as as outlined in your tenancy agreement..

Dilapidations

In the event of damage caused by dilapidation, which has been previously reported, this will be considered the responsibility of the landlord in most circumstances. If the situation had not previously been communicated to the Repairs Team You may be held partially responsible due to failure to notify. Refer to your tenancy agreement clarify. to yourponsible

WATER LEAK

If you have a water leak please turn your water off at the mains stop cock and notify us by email at paulhaile@btinternet.com and simon@south-point.co.uk. Please ensure to mark your email URGENT – WATER LEAK, you can be assured of a speedy response to this email and same day call out to trace, locate and attempt the repair. If you do not have internet access call the Repair telephone number 07780702294If you have not already done so, familiarise yourself with the location of the stop cock serving your property and test its ease of use.http://www.thameswater.co.uk/help-and-advice/13526.htm In the event that you have any problems locating this, having watched the Thames Water tutorial, please report this by email to paulhaile@btinternet.com and simon@south-point.co.ukensuring to mark your email WATER STOP COCK ENQUIRY

LOCKED OUT

Your tenancy is registered with our preferred 24-7 Locksmith. Should you need to access this service the fee will be payable by you, the company accept cash, credit or debit card payments and are a trusted third party service provider. Please contact the emergency repair number on 07780702294 and you will be issued with the details.

NO HEATING OR HOT WATER

NO HEATING OR HOT WATER – If you have no hot water or heating please notify us by email paulhaile@btinternet.com and simon@south-point.co.uk. Please ensure to mark your email URGENT – HEATING/WATER, you can be assured of a speedy response to this email and same day call out to locate the issue and attempt the repair and will be given high priority. If you do not have internet access call the Repair telephone number 07780702294

POWER CUT

Speak with neighbours, if possible, to ascertain if the issue is street wide. If your neighbours are affected this issue is not within our control and you should refer to ukpowernetworks.co.uk/priority-service.  If the power cut is affecting only your home, check your main fuse box to ensure all switches are in correct position, normally upright. It may simply be a fuse. If this does not remedy the problem please notify us by email at paulhaile@btinternet.com and simon@south-point.co.uk.  Please ensure to mark your email URGENT – POWER, you can be assured of a speedy response to this email and same day call out to locate the issue and attempt the repair and will be given high priority. If you do not have internet access call the Repair telephone number 07780702294

ADVICE DURING A POWER CUT REGARDLESS OF ORIGIN OF ISSUE

Keeping your food cold – Avoid opening the fridge or freezer door to protect the food. Food can usually last up to 15 hours if you do this.

General Tips

• Unplug any sensitive appliances until your power comes back on
• Remember that many modern home phones, particularly cordless ones, may not work during a power cut
• Leave one light switched on so you know when the power returns
• Limit the use of your laptop or smart phone to retain battery power
• Keep an eye on any elderly or ill neighbours. For anyone particularly vulnerable during a power cut, we offer additional services. Find out more at uk/priority-service

REPORT A PROBLEM